WildApricot or campai: Website needs, contact counts, and member operations.
WildApricot brings a website builder, member records, renewals, and events into one service. When looking for an alternative, first decide whether your public website must move too and which contacts count toward the subscription. This comparison then examines the administrative and reservation workflows that may justify a change. For clubs with 1,000+ members, campai offers a stronger fit for complex operations through large-club experience, advanced features, and integrations.
campai GmbH publishes this comparison and sells one of the products being compared. It draws on product documentation, help articles, and documented campai capabilities. We did not conduct an independent hands-on test.
What matters for your shortlist
For clubs with 1,000+ members, campai is the stronger choice when complex member operations, resource reservations, and custom integrations drive your requirements. Advanced automation and experience with large clubs support that fit. WildApricot also offers membership, events, email, mobile apps, and a website builder. If your public website runs there, plan its replacement separately; campai forms and booking widgets do not establish an equivalent website builder.
Why campai is the stronger choice for clubs with 1,000+ members.
For clubs coordinating large memberships, multiple departments, and complex workflows, campai combines experience with large organizations, advanced administration features, and integrations. Your team can automate recurring work and connect the platform to the systems your club uses.
Experience with large clubs
ALBA Berlin, a basketball club in Germany, describes working with campai since 2020. At the time of its account, the club had nearly 2,500 members and more than 150 coaches. That work brings practical experience with complex club structures.
Read ALBA Berlin’s customer storyAdvanced tools for your staff
Custom fields, roles, and access permissions help you organize responsibilities. Rules based on contact and membership data automate recurring actions, giving your staff a structured way to manage a large member base.
Explore member management and automationIntegrations and custom extensions
API access and webhooks connect other systems. Custom apps can respond to record changes or run on a schedule, supporting workflows beyond standard administration. Include configuration and any development work in your implementation plan.
Explore integrations and developer toolsDecide whether the website is part of the replacement
WildApricot documents a website builder alongside memberships, events, email, and mobile apps. If your public site or restricted member pages rely on it, include those pages in the evaluation. campai’s forms and booking workflows may address administrative needs, but they do not establish an equivalent website builder. Identify where content, member access, and registration links will live before planning a switch.
Count the contacts that affect your WildApricot plan
WildApricot counts stored contacts, including members, donors, event attendees, and other contacts. That is different from looking only at active members. Review your actual database composition and required history before comparing proposals. A nonprofit with many occasional event attendees may have a different cost profile from a club with the same number of paying members. Include payment service fees and the billing term in the estimate.
What we compared and how
We compare campai and WildApricot across 25 selected capabilities. The selection starts with documented campai features. It is not a complete inventory of either product or a basis for an overall score.
This comparison covers WildApricot’s membership platform. Its website builder is a separate buying consideration: campai’s documented forms and booking widgets do not establish an equivalent full website builder.
Define the product scope
We distinguish product editions, plans, optional modules, and external integrations. A documented feature may cost extra and may not be available on every plan.
Connect claims to evidence
For the other provider, we use the linked product pages and help articles. For campai, we also use internal product documentation. The source register labels this first-party evidence; the related public product page provides additional context.
Separate evidence from uncertainty
A check means the capability is documented. A dash means the exact workflow is only partly documented or could not be confirmed. It does not mean the feature is missing. A cross indicates documented unavailability.
We did not measure day-to-day usability, support response times, performance under load, or the quality of an actual migration. The research date reflects the recorded evidence review. Updating the report does not mean every source was checked again.
This comparison covers US use cases. Confirm US availability, contract currency, payment options, and the scope of each module in your proposal.
Preserve membership essentials while examining booking needs
The selection covers WildApricot’s documented membership, mobile, and event capabilities before examining resource availability and booking rules. A public website builder is a separate requirement and is not inferred from campai forms or widgets.
Select a criterion in the table to read the explanation and its supporting sources.
| campai | WildApricot | |
|---|---|---|
| Membership and contacts | ||
| Online membership applications | ||
| Member and group records | ||
| Custom contact fields | ||
| Saved member segments | ||
| Membership growth reporting | ||
| Digital membership cards | ||
| Member experience | ||
| Native member app | ||
| Member profile self-service | ||
| Member invoice and receipt access | ||
| Searchable member directory | ||
| Dues and payments | ||
| Rule-based dues calculation | ||
| Online invoice payments | ||
| Connected online payment status | ||
| Automatic overdue invoice reminders | ||
| Events and resources | ||
| Built-in paid event registration | ||
| Automatic waitlist promotion | ||
| Custom event registration fields | ||
| Event attendance lists | ||
| Room and court reservations | ||
| Resource availability and dependencies | ||
| Equipment rentals | ||
| Cancellation and refund rules | ||
| Communication | ||
| Scheduled email campaigns | ||
| Personalized email campaigns | ||
| Sales and workflows | ||
| REST API and webhooks | ||
October 20, 2026 · The comparison covers selected features, including paid plans and optional modules. A gray dash means the exact capability was not fully confirmed. External partner products are distinguished from built-in features. Each symbol includes details about scope and additional costs.
A closer look at each capability
Each criterion explains what is documented for both providers and where the evidence is limited. Source references link each claim to the material used.
Membership and contacts
Online membership applications
Member and group records
Custom contact fields
Saved member segments
Membership growth reporting
Member experience
Native member app
Member profile self-service
Member invoice and receipt access
Dues and payments
Rule-based dues calculation
Online invoice payments
Connected online payment status
Events and resources
Built-in paid event registration
Automatic waitlist promotion
Custom event registration fields
Event attendance lists
Room and court reservations
Resource availability and dependencies
Equipment rentals
Cancellation and refund rules
Communication
Scheduled email campaigns
Sales and workflows
Compare contact bands, billing terms, and payment service fees
Include your member count, required features, payment volume, and billing term in the same comparison.
campai
The monthly price is $40 plus $0.20 per active member. Optional setup costs $799, and training is $199 per hour. Payment processing and additional usage are billed separately.
Calculate your US priceWildApricot
WildApricot lists $66 per month for 100 contacts on monthly billing, in USD. Prepaid annual and two-year subscriptions have different discounts. Plans count stored contacts, including donors and event attendees, not only active members. Include payment provider fees and any fee for using an alternative payment system.
Prepare the website and contact history before switching renewals
Discuss your switchInventory public and member-only pages
Record page destinations, access rules, forms, and navigation links. Assign ownership for the website work separately from the member import.
Break down the contact database
Separate active members, former members, donors, attendees, and other contacts. Decide what history must remain available and how it maps to the new system.
Coordinate renewals and upcoming registrations
Reconcile open invoices, renewal dates, and event bookings. Test member access and payment links before changing the live workflow.
More about campai and WildApricot.
Do only active members count toward a WildApricot subscription?
No. The reviewed contact documentation includes members, donors, event attendees, and other stored contacts. Use the relevant total for your plan, and distinguish it from active membership when comparing a campai US proposal.
Can campai forms replace the WildApricot website builder?
Forms and booking widgets do not establish an equivalent website builder. If you use WildApricot to publish your site, assess page hosting, editing, restricted content, and navigation separately from member administration.
Does an event registration feature also cover room reservations?
Not necessarily. Event tickets and resource availability involve different rules. If rooms, courts, or equipment motivate the switch, demonstrate conflicts, availability, fees, and cancellation handling in addition to event registration.
Sources and evidence
The numbered references connect individual claims to their sources. Provider documentation describes the offering; it does not independently establish how well it works in daily use.
Research as of:
- campai: Member management
Internal campai product documentation · First-party evidence
Referenced for: Online membership applications · Member and group records · Custom contact fields
Related product overview - campai: Member app
Internal campai product documentation · First-party evidence
Referenced for: Native member app · Member profile self-service · Member invoice and receipt access
Related product overview - campai: Dues
Internal campai product documentation · First-party evidence
Referenced for: Rule-based dues calculation
Related product overview - campai: Payments
Internal campai product documentation · First-party evidence
Referenced for: Online invoice payments · Connected online payment status · Automatic overdue invoice reminders
Related product overview - campai: Events
Internal campai product documentation · First-party evidence
Referenced for: Built-in paid event registration · Automatic waitlist promotion · Custom event registration fields
Related product overview - campai: Resource reservations
Internal campai product documentation · First-party evidence
Referenced for: Room and court reservations · Resource availability and dependencies · Equipment rentals
Related product overview - campai: Communication
Internal campai product documentation · First-party evidence
Referenced for: Scheduled email campaigns · Personalized email campaigns
Related product overview - campai: Developer tools
Internal campai product documentation · First-party evidence
Referenced for: REST API and webhooks
Related product overview - WildApricot membership management
Public provider source · www.wildapricot.com
Referenced for: Online membership applications · Member and group records · Custom contact fields
- WildApricot platform features
Public provider source · www.wildapricot.com
Referenced for: Native member app · Online invoice payments · Built-in paid event registration
- WildApricot contact model
Public provider source · gethelp.wildapricot.com
- WildApricot integrations
Public provider source · www.wildapricot.com
Referenced for: REST API and webhooks
- WildApricot US pricing
Public provider source · www.wildapricot.com
Referenced for: Connected online payment status
- WildApricot saved contact searches
Public provider source · gethelp.wildapricot.com
Referenced for: Saved member segments
- WildApricot event registration settings
Public provider source · gethelp.wildapricot.com
Referenced for: Automatic waitlist promotion
- campai: App Store
Public provider source · apps.apple.com
Referenced for: Native member app
- campai: Google Play
Public provider source · play.google.com
Referenced for: Native member app
- campai: Forms
Internal campai product documentation · First-party evidence
Related product overview - campai: Pricing
Internal campai product documentation · First-party evidence
Referenced for: Built-in paid event registration
Related product overview - WildApricot: expanded feature review
Public provider source · gethelp.wildapricot.com
Referenced for: Digital membership cards
- WildApricot: expanded feature review
Public provider source · gethelp.wildapricot.com
Referenced for: Custom event registration fields
- WildApricot: expanded feature review
Public provider source · gethelp.wildapricot.com
Referenced for: Member invoice and receipt access
- WildApricot: expanded feature review
Public provider source · gethelp.wildapricot.com
Referenced for: Membership growth reporting
- WildApricot: expanded feature review
Public provider source · gethelp.wildapricot.com
Referenced for: Automatic overdue invoice reminders
Has a detail changed? Send us the criterion and the relevant provider source.
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