The member app for teams, events, and membership.

Teams & organization

• Teams and subteams

  Give departments, teams, and project groups a space for conversations, files, and activities. Use subteams for players, coaches, or parents within a larger group. Set membership and permissions for each team.

• Assign contacts automatically

  Use contact types, segments, active departments, and tags to assign team memberships automatically. Add people manually and check synchronization status. See which contacts are assigned and which have linked their membership to an app account.

• Set permissions for each team

  Choose who can post, participate in activities, moderate conversations, or view shared contact information. Assign roles for each team, such as member, coach, or guest with read-only access. Manage app access separately from administration permissions.

• Customize team appearance

  Choose colors, patterns, or gallery images. Set backgrounds and message bubbles for light and dark mode, using organization defaults or a team-specific design.

• Invite and link accounts

  Invite individual contacts or contact groups to the campai app and follow their progress joining. An invitation links a member’s contact record to an existing or new account. Additional family memberships can be linked to the same account.

• Updates from your teams

  Post updates and activities in the relevant team. Chat previews and unread counts show new messages while you use the app. Opening the latest messages updates their read status.

Messaging & collaboration

• Direct messages

  Message people directly and share photos, voice messages, or files, such as to ask a question about practice. Team permissions help determine who can start a conversation. Use team chats for shared polls and sign-up lists.

• Group chats

  Create a group for a carpool or an upcoming trip. Choose its name and image, and add the people involved.

• Chat with your organization

  Ask your organization about membership or available activities directly. Keep the conversation in the campai app.

• Text, voice, and media

  Send text and voice messages, share photos, videos, and files, and add GIFs or stickers. Find shared content within each conversation.

• Comments, reactions, and mentions

  Discuss posts in comments and replies, react with emoji, and mention people. Control comments and reactions with the appropriate permissions.

• Save, pin, and follow

  Save useful posts, follow discussions, and pin important messages. Return to decisions and keep up with new replies.

• See post views

  As the author or with the appropriate team permissions, see how often a post has been viewed. Individual viewer lists are available for a limited period.

• Find messages and shared files

  Search chats, mark favorites, and archive conversations. Browse shared media, files, and links together within each conversation.

• Keep track of your messages

  Check delivery and read status. Edit or delete your own messages when you need to correct something or update a plan.

• Fine-tune chat notifications

  Choose all messages, mentions only, or no notifications. Adjust message previews and individual triggers; teams can inherit your default preferences.

• Manage group chats

  As a group admin, manage members, the group name, and its image. Let everyone post or limit posting to admins for an announcement channel. Changes to posting permissions also apply in conversations members already have open.

Chat activities

• Polls

  A canoe trip, a ropes course, or a group hike? Let your team vote instead of counting separate messages. Set a closing date, allow multiple choices, and decide who can see votes.

• Find a time

  Suggest a few dates and times. Members answer Yes, If needed, or No. See responses for each option and plan practice around your team’s availability.

• Sign-up lists

  Set the number of volunteers or supplies needed for each item. Members enter a quantity and see the remaining capacity. Once an item is full, it stops accepting more sign-ups. Members can reduce their own quantity if plans change.

• To-do lists

  Keep the packing list for an away game in the chat, including jerseys, balls, and first-aid supplies. Your team checks off items and follows the shared progress. See who completed an item and when, and reopen items you completed if needed.

• Quick forms

  Collect jersey sizes and preferred names right in the team chat. Use choice, text, number, date, or yes/no fields and mark required questions. With private responses, members see their own answers while authorized organizers see the responses available to them. Submit separate answers for linked family memberships, too.

• Challenges

  Set a shared goal and choose the timeframe, unit, and contribution visibility. Members log their contributions and follow the group’s progress. Their participation view shows a personal goal and previous entries, which they can edit when needed.

Team tasks

Manage team tasks in the campai app with assignees, due dates, lists, boards, and approvals.

• Assign tasks and due dates

  Assign tasks to the right team contacts and set due dates. Use descriptions to clarify what needs to be done before a tournament or club event.

• Lists, boards, and subtasks

  Follow work in a list or board. Custom statuses, tags, and subtasks help you organize larger projects.

• Attachments, comments, and reviews

  Keep files and feedback with each task. Assign a reviewer when needed and record approvals and decisions.

Schedules & notifications

• Your personal schedule

  Find your booked events, resource reservations, and sessions you lead in a schedule organized by week. Each entry shows its date, time, and location. New bookings made in administration also appear while your schedule is open.

• Calendar sync

  Add your events to a calendar you choose on iPhone or Android. Once you grant access, the campai app keeps those calendar entries up to date. Check sync status and retry when needed.

• Event reminders

  Choose how many minutes before a synced event your device calendar reminds you. You can also turn reminders off.

• Export individual bookings

  Add a booked event or reservation to your calendar with an ICS file, including when you use the campai app in your browser.

• Choose push, email, or both

  Set your preferred channels for each notification category. Enable push notifications on your device or in a supported browser.

• Keep up with activity

  Find booking, team, and change-request notifications in your activity feed. Filter by category or show unread entries only. Open the related item from a notification, such as a waitlist offer or a requested update.

Bookings & attendance

• Book events directly

  Choose a practice, class, or club trip and book your spot in the app. Check the date, time, and location in the event listing. After booking, open your current attendance status, booking details, and available tickets.

• Reserve resources directly

  Find available times for rooms, courts, or equipment and choose the right location. Reserve a time slot in the app. Review your reserved times in booking management and cancel when the offering’s rules allow it.

• Join a waitlist

  When an offering is full and has a waitlist, you can wait for an opening. A place offer shows the deadline for accepting it. Accept or decline in the app. Once attendance is confirmed, your QR ticket becomes available if the event uses QR tickets.

• Take part as a team

  Book for your group when an event supports team bookings. Adjust your team size within the event’s booking rules.

• Add and manage bookings

  Link an existing booking using its booking number and email address. Review details, attendance status, and booked participants, or cancel when the booking rules allow it. The updated status appears with the booking after cancellation.

• Your ticket on your phone

  Open your QR ticket from a confirmed booking. When QR check-in is enabled for the event, the event leader scans it on arrival. For bookings with several participants, find each available ticket within the booking.

• Check yourself in

  Confirm your attendance in the app when your organization enables self-check-in. Check-in is available during the event’s configured time window.

• Check in other attendees

  As an assigned event leader, view the attendee list and check in individuals, a selection, or all confirmed attendees.

• Scan tickets with a camera or handheld scanner

  Check QR tickets with your camera or a compatible USB handheld scanner. The campai app shows scan results and counts of checked-in and remaining attendees.

• Support your attendees

  With event leader access, review booking details, manage internal notes, and message individual, selected, or all attendees.

Membership & self-service

• Update your member information

  Update enabled personal details, addresses, contact information, custom fields, and alternative contacts. Your club chooses what you can view or edit for each field. A phone number can take effect immediately while a new address goes to a reviewer first.

• Track change requests

  Compare current and requested information and see which updates are awaiting approval. Edit or withdraw pending requests. Approved information appears in the member area; if a request is rejected, the previous values stay in place.

• Access and submit documents

  Download shared documents and submit requested files when uploads are enabled. Your organization can require a review before accepting them.

• Review your membership

  Find available membership terms, dues, and the next billing date in your member area, so you can look up the details yourself.

• Find invoices and receipts

  Open available billing documents to review line items, amounts, and payment status. Download a PDF for your records.

• Pay outstanding booking invoices

  Pay outstanding booking invoices using the online payment options offered. Check payment status on the invoice and view available payment details in your member area.

• Set self-service access

  Enable the member area for the right contact types, segments, departments, or tags. Share information with the intended people.

• Set access for each field

  Hide information, make it read-only, or allow changes immediately or after review. Include supported custom fields and documents.

• Reviewers and approval rules

  Assign reviewers using contact type and conditions. Reviewers compare current and requested values, then approve or reject the update. Approved information carries through to member management and the personal member area.

• Billing and online payment details

  Update enabled billing details and manage saved online payment methods where available. Review outstanding amounts and credits in your member area.

People & organizations

• Find people in your organization

  Search and filter participating members in your organization’s network, using names, cities, or enabled departments. Open profiles for shared information and contact options. Network settings and visibility choices determine which people and fields you can see.

• Control your network visibility

  Choose whether to participate and which optional profile fields to share within your club’s settings. For example, share your city while hiding your phone number when your club allows that choice. Review the configured consent and privacy notice before joining.

• Keep your network profile current

  Confirm that your profile information is current when prompted. If your organization enables it, you can also see who viewed your profile.

• Discover organizations and activities

  Search and filter public organization profiles, events, and resources. Find published locations and contact information on an organization’s profile.

• Multiple memberships, one account

  Use one account for multiple clubs and linked family memberships. Switch to your child’s linked membership to open available information and documents or submit a separate form response. Add further memberships with a code, link, or QR code.

• Contact lists and detailed profiles

  Search team contacts and filter by contact type. View personal details, communication, custom fields, membership, groups, contracts, and billing information according to your permissions.

• Define network access

  Choose eligible contact groups. Restrict visibility to people who share departments, segments, tags, or contact types when needed.

• Configure profiles and search

  Choose profile fields, summary information, and searchable details. Set which fields are shared and which members may hide.

• Configure participation and profile upkeep

  Set consent wording and a privacy link. Configure joining, leaving, reciprocal visibility, profile visitors, view limits, and profile review reminders.

Account & app settings

• One account across your devices

  Use the campai app on iPhone, Android, or in your browser. Sign in with an existing account or create one, then link your membership through your club’s invitation. The web version needs no installation, and members do not need access to administration.

• Profile, language, and appearance

  Update your name, profile photo, bio, and account email. Choose your language, time zone, and light, dark, or system appearance.

• Offline content and device storage

  Read content already saved on your device without a connection. Messages in existing chats stay stored locally during an outage; once connected, you can retry pending messages if needed. Check storage use in settings and remove saved files or app data.