Keep team practices, recreation classes, and closures in one facility plan. Compare available spaces and check the related events when a gym reservation changes.
Organize resources by location and review their occupancy over a selected period. A timeline lets you compare several spaces; a focused calendar shows the details of one gym.
Open the booking or reservation behind an occupied period. Include internal use, maintenance, and closures so other program coordinators can review the current plan.
Create recurring events with their assigned leaders and locations. Review the resource reservations that support each session and account for schedule exceptions.
If a gym closes, check the affected events as well as the facility booking. Confirm replacement space, instructors, and equipment before promising a new time to participants.
Reserve time for teams and departments internally, and enable public booking offers where appropriate. Set hours, duration, rates, and booking windows for the available resources.
Decide how spaces can be used independently before offering parts of a gym. Test your specific layout and dependencies; do not assume overlapping floor areas are detected automatically.
Planning example in Eastern Time (ET): a gym closes on Tuesday from 5:00 to 9:00 PM for maintenance. Youth practice and a fitness class need new arrangements. Review each program’s event and resource reservation separately.
| Reservation | Possible change | Check before confirming |
|---|---|---|
| Youth practice, 5:00–6:30 PM ET | Another gym at the same location | Is it suitable and available for the full session? |
| Fitness class, 7:00–8:00 PM ET | A different room or replacement date | Are the instructor and equipment available? |
| Maintenance, 5:00–9:00 PM ET | The original gym remains closed | Is the closure recorded, and have affected bookings been handled? |
| Published schedule | Agreed replacement arrangements | Do calendars, reservations, and participant messages agree? |
Review the closed period, including reservations that start before it and extend into it. List the associated events.
Coordinate with the instructor and facility manager. Review the full session length and any extra resources.
Check the old and new reservations and the message to the group. Have the responsible coordinator review the updated plan.
Class and event registration, equipment lending, and space bookings are included in campai’s core features. US pricing is $40 per month plus $0.20 per active member.
Payment processing and optional services are billed separately. The US pricing page explains the calculator and additional charges; your quote confirms applicable taxes and services.
Explore US pricing and payment feesCreate a resource during the free 14-day trial. Add existing reservations and test booking times, rates, pickup, and return with your team.
Use a consultation to review migration and setup needs. Assisted setup and training are optional paid services.
Plan setup and migrationYes. Group resources by location and compare them in the occupancy timeline, or inspect a single facility over your chosen period.
Block the period and review all affected reservations and events. Agree on alternatives, update the records, and check the messages sent to participants.
First establish which areas can be used independently and which reservations must exclude each other. Test those dependencies for your specific facility before publishing. Automatic detection of overlapping floor areas is not assumed here.
No. The occupancy plan shows which resource is used and when. Participant lists belong to the event. A class or practice needs both records aligned.
Yes. Use the blank facility schedule CSV to gather existing reservations and closures. Once set up, maintain live changes on the relevant resources in campai.
Bring a weekly schedule shared by two programs and a typical closure. We’ll review the reservations and a replacement session.
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