Reserve equipment for the people who need it and plan when it will be available again. Keep accessories, maintenance, and return arrangements in view before confirming the next loan.
Create equipment as resources with a type, location, and available quantity. Decide whether you need to identify each item or manage a quantity of interchangeable items.
Use internal bookings for your own teams, or enable a public rental offer. Set booking windows and duration to match the way equipment is collected and returned.
Attach required accessories as additional resources and check their availability with the main item. Keep maintenance and other unavailable periods in the occupancy plan.
Allow time to inspect a return before the next loan. If equipment is late or damaged, review upcoming reservations, block unavailable time, and contact affected borrowers.
Resource check-in can record an extra identifier, with check-out documented separately. Agree on who checks the item, accessories, and condition during the physical handoff.
For paid rentals, configure rates, payment requirements, and refund rules. Review the invoice and payment status at the booking and keep condition checks within your team’s return process.
Example: a youth group needs a projector on Friday and a workshop needs it on Saturday. Confirm the return time and allow an inspection before promising the complete set to the second group.
| Part of the loan | Prepare | Check on return |
|---|---|---|
| Projector | Clear item name or ID and reservation period | Is the correct unit back and ready to use? |
| Accessories | Attach the required resources | Are the agreed parts complete? |
| Pickup and return | Responsible person and handoff times | Is there time to inspect the set before the next loan? |
| Maintenance or damage | Block unavailable time | Which upcoming reservation needs an alternative? |
| Rental fee | Rate and payment requirements | Have payment and any refund been resolved? |
Record the projector, accessories, and location. Decide whether each unit needs its own identity or a shared quantity is sufficient.
Reserve the complete period, including the handoff. Check when the equipment can actually be ready for the second group.
Review the next reservation and arrange an alternative. Decide who updates the booking and informs the affected group.
Class and event registration, equipment lending, and space bookings are included in campai’s core features. US pricing is $40 per month plus $0.20 per active member.
Payment processing and optional services are billed separately. The US pricing page explains the calculator and additional charges; your quote confirms applicable taxes and services.
Explore US pricing and payment feesCreate a resource during the free 14-day trial. Add existing reservations and test booking times, rates, pickup, and return with your team.
Use a consultation to review migration and setup needs. Assisted setup and training are optional paid services.
Plan setup and migrationThis workflow covers bookable equipment, availability, reservations, and return arrangements. Procurement, depreciation, inspections, or warehouse requirements should be evaluated separately.
Yes. You can create internal resource bookings and reservations without offering the equipment publicly.
Yes. Attach additional resources to the offer and specify whether they are required. Test their availability and cancellation with the main item.
Check upcoming reservations and coordinate with the responsible person. Block maintenance time when needed and arrange alternatives for affected borrowers. Your handoff process determines condition checks and follow-up.
Yes. Download the blank equipment checkout CSV for item IDs, quantities, dates, handoffs, returns, and condition. Maintain ongoing booking changes in campai after setup.
Bring an equipment list and a typical loan with accessories and return arrangements. We’ll review the resource and its next reservation.
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